Service 01
Predictive Maintenance Setup
Condition monitoring built from your equipment's existing sensor output. Fault signals routed to the right people before a scheduled inspection would catch them. Twelve weeks.
¥45,000
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Service 02 — ¥33,000 JPY — 7 Weeks
Your documents,
in the right language
Assisted translation built around your existing materials and terminology. Recurring documents move faster, with a clear review stage for anything that requires a human decision before it goes out.
What This Delivers
Consistent language. Faster turnaround. Human review where it matters.
Terminology from your own materials
The terminology base is built from documents your organisation has already produced — product names, technical terms, approved phrasings. It reflects how your company speaks, not a generic dictionary.
Clear categories for human review
Customer-facing documents and anything contractual sit in a defined category that requires human sign-off before sending. The category list is agreed with you during setup and documented.
A base your team can maintain
By the end of the seven weeks, your team understands how to update terminology entries and how to recategorise document types as your needs change. No ongoing dependency on us.
The Situation
Recurring translation work has a cost that doesn't show up neatly on a ledger.
For businesses with regular overseas correspondence — supplier communications, technical documents, shipping paperwork, reports — translation is a constant background task. Someone is always doing it, waiting for it, or checking it.
When there's no in-house translation function, the work tends to fall to whoever has enough language ability to get through it. That person has other responsibilities. The result is either delay or inconsistency — different phrasings for the same term depending on who handled the document that week.
Generic translation tools help with speed, but they don't know your product names, your preferred phrasings, or which documents require a qualified person to review before they leave the building. That knowledge sits in people's heads, not in any system.
Patterns We See Regularly
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The same technical term is translated differently across documents produced by different staff members over time.
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A customer-facing document goes out with a translation that was not reviewed by anyone with accountability for its content.
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Staff members with partial language ability spend significant time on document translation instead of their primary role.
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There is no documented list of which document types require human review before distribution, so the decision is made case by case each time.
Our Approach
Assisted translation built around your documents and your team
We don't install a generic translation tool and leave. We build a workflow that fits your document types, populate a terminology base from your existing materials, and define the review process with the people who will use it.
Terminology Base
Built from what you've already written
We work through your existing translated documents and correspondence to extract consistent terminology pairs. The base reflects the language choices your organisation has already made, not defaults from a third-party dictionary.
Workflow Integration
Fitted to your document routine
We map the translation step onto the document flow you already use. The assisted translation output arrives at the point in the process where it's needed, without requiring staff to switch to a separate application for each document.
Document Categories
A clear list of what must be reviewed
We work with you to define which document types require human review before distribution. The resulting category list is documented and sits alongside the workflow, so the decision doesn't depend on individual judgment each time.
Quality Sampling
Structured checking over time
We establish a sampling process for non-reviewed document categories so that output quality is checked periodically rather than assumed. The sampling rate and what to look for are written into the handover documentation.
What the Engagement Looks Like
Seven weeks, built around your document flow
Weeks 1–2
Material review and mapping
We review your existing translated documents and correspondence to identify recurring document types, key terminology, and the volume and direction of translation work. We agree scope and document categories in writing.
Weeks 3–6
Build, integrate, and sample
The terminology base is built and the workflow is connected to your document routine. We run it on real documents alongside your current process, sampling output quality and adjusting terminology entries as gaps appear.
Week 7
Handover and close
Your team is trained on terminology updates, the review process, and sampling. The category list and all documentation are handed over. You continue without us from this point.
Investment
What this engagement covers
One fixed price for the full seven weeks. Terminology base construction, workflow integration, reviewer training, and all documentation are included.
What's Included
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Document review and terminology extraction from existing materials
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Terminology base construction and integration with translation workflow
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Document category list — what requires human review before sending
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Quality sampling setup for non-reviewed document categories
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Reviewer training for staff handling the human review stage
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Terminology maintenance procedure handed to internal staff
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Full documentation of category definitions and workflow logic
Load Table — Indicative Figures
| Metric | Before | After Implementation |
|---|---|---|
| Staff time per recurring document (translation) | 30–90 min per document depending on length and staff ability | 10–20 min for review of assisted output (reviewed category); 0–5 min non-reviewed |
| Terminology consistency across documents | Depends on individual memory and prior exposure | Consistent for terms in the base; base expanded over time |
| Human review coverage (customer-facing and contractual) | Ad hoc; depends on individual judgment | Defined by category list; review required before distribution |
| Terminology base entries at close | — | Varies; typically 150–400 entries depending on document range |
Assumptions: Company has at least 12 months of existing translated documents available for terminology extraction. Document volume is at least 10 recurring documents per month across Japanese and at least one other language. Staff time estimates assume documents of 500–2,000 words; longer documents will take proportionally more time at the review stage. Terminology base entry count depends on the specificity and range of your materials.
How We Measure Progress
What gets tracked and how the workflow is assessed
01
Terminology coverage
Proportion of recurring terms in your documents that are covered by entries in the base. Gaps found during sampling are added progressively.
02
Review compliance
Whether documents in the review-required category are consistently going through the review stage before distribution. Tracked from week three onward.
03
Sampling findings
Issues identified in sampled non-reviewed documents are logged and used to update terminology entries or reclassify document types if needed.
04
Reviewer time at close
Time spent by staff on the review stage at the end of the engagement, compared to the time spent on translation before it began. Documented in the handover summary.
Note on expectations: Translation quality from the assisted workflow depends on the breadth of the terminology base and the consistency of source documents. The workflow reduces time spent on routine translation; it does not replace a qualified translator for complex or sensitive materials, which remain in the reviewed category.
Our Commitment
Scope delivered or we talk about it
The scope of this engagement — terminology base construction, workflow integration, category list, sampling setup, and reviewer training — is agreed before work begins. If any element is not delivered, that's a conversation we're prepared to have.
We don't offer guarantees on translation quality that depend on source material quality, staff review diligence, or the accuracy of terminology entries we receive from you. Those are shared responsibilities and the documentation reflects that clearly.
If you'd like to understand what's possible for your specific document range before committing, we're available for an initial conversation with no obligation.
Maintenance Panel — After Close
Terminology base updates
New terms are added by your staff using the documented procedure. Expected as product names, processes, or customer terminology evolves.
Responsible: Staff member designated at handover
Category list review
The document category list should be reviewed when new document types are introduced or when business relationships change (new customers, new contract types).
Responsible: Manager overseeing correspondence; recommend annual review
Quality sampling
Periodic sampling of non-reviewed output continues after close using the procedure established during the engagement. Findings inform terminology updates.
Responsible: Reviewer; sampling rate documented in handover
Adding new languages
Extending the workflow to additional language pairs requires a separate scoping discussion. The terminology base structure carries over; terminology itself needs rebuilding for each new pair.
Responsible: Separate engagement available
Getting Started
The path from here
Step 01
Send us a note about your documents
Describe the types of documents you translate regularly, the languages involved, and roughly how much time the process currently takes. No detailed brief required at this stage.
Step 02
We respond within two business days
We'll confirm whether your situation fits the scope of this service and what we'd need to see in order to start a material review. If it's not a fit, we'll say that clearly.
Step 03
Scope agreed, work begins
Scope, category definitions, and document access requirements are agreed in writing. The seven-week engagement follows the structure outlined above.
Service 02 — Translation Workflow Integration
¥33,000 — Seven Weeks
If your team is spending meaningful time each week translating recurring documents with no in-house translation function, a structured workflow built around your existing materials may reduce that load while keeping human review in place where it belongs.
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Explore other areas where we work
Service 03
Operations Dashboard Build
A live operational view drawing production, inventory, and order figures into one place, replacing figures currently assembled by hand each morning. Eight weeks.
¥37,000
View Service